Dynamics Of Employee Scheduling

In any dynamic, resource intensive organization “expertise” in employee management and scheduling is essential to thrive. The task of employee scheduling is complex, time consuming, tedious and at times the best human efforts are not enough to meet it’s complex and diverse requirements. The objective of employee manager is to schedule the employee’s duties perfectly and optimize the workforce to improve the outcome. 

Employee management and scheduling encompasses the Initial creation of staffing vacancies, both day-to-day staffing decisions and long-term scheduling strategies, strategic and timely decisions regarding human capital optimization etc. For all this, Managers need to have timely, accurate and detailed information about the employees, such as their qualifications, trainings, abilities and past records. Besides this many financial aspects e.g. complex pay policies, contractual staffing, overtime rate and calculations, multiple shift codes etc. have to be considered for effective management of employees, in big as well as small organizations.

In present day, these multiple array of complexities can be handled by resource scheduling software. These software understand the nuances of scheduling, provide integrated workforce management solutions, can predict just about all of the different scenarios you can find in any organization and also know how to handle them. They can also provide advice for solving “specific” challenges. These software with robust functionality can empower the staff to make a bigger positive impact on implementation and financial outcomes.Data-driven human resource scheduling can provide the ability to deliver high quality work out put while managing costs. These resource schedulers ensure effective and efficient use of human talent to accomplish organizational goals by Coordinating staff credentials with job requirement, reallocating workforce more efficiently, managing floating resources and creating predictable, flexible schedules.

Resource scheduler software are also perfect solutions for pay calculations depending on the output of the resource. Managers can spend less time on administrative tasks and executives can have the information they need to track trends and make strategic proactive decisions for other beneficial, futuristic, developmental efforts dedicated to improving processes and outputs. These resource planners lead to development of systems that can make job easier and organization more effective. The employee management and scheduling software are designed for the overall success of the industry. These software should be from highly professional vendors who besides providing professional expertise can also have a really strong relationship with their customers. Effective resource scheduling truly empowers your organization to complete projects in time and budget.

Maximise Resource Utilization with Scheduling Software

In the past 2 decades, organizations have grown many folds, mainly due to introduction of lenient and pro-business laws which have opened up the entire world in a single market place. On top of that the technological revolution has realized the concept of virtual office and real time information sharing.

As a result, the entire world has become like a unified market for medium and large size organizations. Now organizations have offices and representatives in multiple countries and projects have become even more complex and demanding in terms of technology and worker skill sets. This new development has its own pros and cons. Benefits include bigger market, more business and higher profits, but at the same time it has its own set of unique challenges.

As the organizations are growing, so are the number of employees and other resources, this comes along with big issues such as efficiently scheduling resources and maximizing utilization, so that profits can be maximized and associated costs can be justified. It’s easier said than done. Out of all the different types of resources, employees are the most challenging to schedule and optimize, mainly because every employee can have multiple attributes (skills, roles, trainings, certification, experience, preferences etc…) and capturing and maintaining these attributes can be tedious and never-ending job. Not only this, employees are spread across continents, are highly mobile and therefore can be involved in different projects at multiple locations. Therefore visibility of resources and their attributes is a bigger issue than ever.

What should a project resource coordinator do if he / she is not able to find a resource with the required skill sets in his own team or department? The usual solution is to hire or to contract an outside resource, but this at times is not economical, can be time consuming and not practical due to operational reasons and policies. Other possibility is to extend the scope of search within the organization and look for the required resources in other departments, offices and even offices in other countries, this option has benefits of being economical, comparatively faster and motivating for employees. But identifying the right resources on the basis of required skill sets is only possible if organization is using a collaborative resource scheduling and planning tool that captures and maintains comprehensive profiles of all the resources across the organization that can share resource information (skill sets, commitments, availability etc…) in real time so that efficient resource scheduling and utilization can become a reality.

‘eResource Scheduler’ by Enbraun is a good example of collaborative Resource Scheduler . It can be configured to schedule custom defined resources e.g. Rooms, equipment etc. Main features include configurable groupings & resource attributes, drag & drop Scheduling, billable & non billable bookings, timesheet, resource utilisation report, resource forecasting report and financial report.